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Managing Vital Records
What are Vital Records? The term 'vital records' refers to that collection of information which is essential for the ongoing operation of your business, without which your business may fail. A more formal, text book definition is: "Records that are essential for the...
Estimating the cost of your next Document Imaging job
This post is designed to be used as a guideline by the records manager or business owner who is planning to have paper records digitized. It includes most of the things you need to think about when allocating a contract for Document Imaging (i.e., scanning paper...
Email Management, how hard can it be?
We produce a content management system called RecFind 6 that includes several ways to capture, classify and save emails. Like most ECM vendors, we offer a number of alternatives for managing emails so as to be better able to meet the unique requirements of a variety...
The Digital Transformation of Records Management
What it is? Let’s begin with a couple of borrowed quotes: “Digital transformation is the profound and accelerating transformation of business activities, processes, competencies and models to fully leverage the changes and opportunities of digital technologies and...
Can you save money with Document Imaging?
Our company provides Records Management software called RecFind 6 that includes extensive document imaging capabilities. We have thousands of customers around the world and as far as I can see, most use RecFind 6 for document imaging of one kind or another and most...
Why the Multiple-Repository, Multiple-Silo model may not be a good idea
An interesting challenge for Records Managers is the newer document management paradigm of a multiple-repository, multi-silo model. That is, being asked to manage all content without a single central repository. To be responsible for all content across a myriad of...
Why do you need to worry about managing electronic records?
Why do you need to worry about managing electronic records? Because, every business has an obligation to manage its records properly, including paper records and electronic records. There are both common sense and legal reasons for doing so. Try destroying all of your...
How to simplify electronic document & email management
I have written about this topic many times in the past but the problems persist and the lesson is always the same. There are two key rules: If your system relies on people being 100% consistent and reliable it won’t work; and If your system places an additional...
Document Imaging, Forms Processing & Workflow – A guide
Document imaging (scanning) has been a part of most business processing since the early 1980s. We for example, produced our first document imaging enabled version of RecFind in 1987. So, it isn’t new technology and it is now low risk, tried and proven technology. Even...
What are the features & benefits of our new RF6-Cloud App paradigm?
Low cost Transparent billing Known costs All the functionality you require Free training Free support Reduced workload for your staff Increased productivity for your staff Zero Hardware, Systems Software or Application maintenance requirements Powerful, intuitive...
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